AutoRefs
Automated Reference Intelligence.
AI-driven reference collection, validation and compliance infrastructure for modern hiring teams.
The Problem
Reference Checks Are Still Manual.
Most organisations still treat reference checking as an administrative afterthought. The result is operational risk, compliance gaps, and hiring delays that cost more than anyone measures.
Email Chasing
HR teams spend hours sending manual follow-ups to unresponsive referees. Weeks pass before a single reference lands.
Slow Turnaround
Reference collection averages 7–14 days. Every day of delay is a day a role sits unfilled and a candidate loses confidence.
Unverified Referees
No identity validation. No confirmation that the referee is who they claim to be. The entire process runs on trust.
Admin-Heavy Workflows
Spreadsheets, phone calls, PDF forms. Teams toggle between tools with no centralised system of record.
Compliance Risk
GDPR consent is collected inconsistently — or not at all. Audit trails are incomplete. Regulatory exposure is systemic.
Inconsistent Screening
Every hiring manager asks different questions. There is no standardised reference framework across the organisation.
Product
An Autonomous Reference Engine.
From candidate submission to completed reference report — every step is automated, validated, and stored securely.
Candidate-Initiated Process
Candidates receive a secure link, provide their referee details, and grant GDPR-compliant eSignature consent — removing admin burden from HR entirely.
Automated Referee Outreach
AutoRefs contacts referees directly via email and SMS with structured requests. Automated reminders ensure fast turnaround without manual chasing.
Structured Digital Collection
References are collected through customisable question profiles — standardised across the organisation, not left to individual interpretation.
Validation Workflows
eSignature consent from both applicant and referee. Identity validation built into the process. Every interaction logged.
Secure Reporting Dashboard
Professional reference reports generated automatically. Centralised dashboard tracks every applicant, referee, and reference status in real time.
Process
How It Works
Add Candidate
Enter candidate details and initiate the reference request. The candidate receives a secure link to provide referee information and grant eSignature consent.
AutoRefs Contacts Referees
Referees receive automated email and SMS requests with structured reference forms. Reminder schedules run automatically — no manual follow-up required.
Structured References Collected
Referees complete standardised question profiles, confirm employment details, and provide signed responses. All data captured digitally with full audit trail.
Secure Report Generated
A professional reference report is generated automatically. Download, share, or store it centrally. The hiring team is notified the moment references are complete.
Infrastructure
Built for Compliance.
Designed for Scale.
AutoRefs is not a form builder. Not an email reminder tool. Not a spreadsheet process.
It is a secure, automated compliance infrastructure for reference intelligence — with audit trails, standardised reporting, and operational risk reduction built in.
✕ Not a form builder
✕ Not a reminder tool
✕ Not a spreadsheet
✓ A compliance system
Use Cases
Built for Hiring Operations.
Recruitment Agencies
Process hundreds of reference checks across multiple clients simultaneously. Standardise quality. Reduce turnaround. Demonstrate compliance to your clients.
Internal HR Teams
Eliminate manual chasing entirely. Every new hire follows the same structured reference workflow — from offer stage to Day 1.
Multi-Site Organisations
Centralise reference management across locations. One dashboard, one process, one audit trail — regardless of team size or geography.
Regulated Industries
Healthcare, education, finance, hospitality. Where compliance is non-negotiable, AutoRefs provides the infrastructure to prove due diligence at scale.
Interface
Inside the Platform
Applicant Tracking Dashboard
Centralised view of all candidates, their reference status, and request progress — one interface for the entire hiring pipeline.
Employer Portal Overview
Manage applicants, configure question profiles, handle billing, and oversee team permissions from a single operational hub.
Question Profile Builder
Define custom reference questions by role, department, or industry. Standardise what every referee is asked across the organisation.
Reference Report & Compliance
Professional reference reports generated automatically with eSignature consent records, timestamps, and full audit trail.
Ecosystem
Hiring Infrastructure for Modern Business.
AutoRefs is the second product in the AutoThink Group ecosystem — extending AI infrastructure from sales pipeline into hiring operations. Every business department, systematised.
Turn reference checking into a better client service.
Offer structured reference collection and clearer information for your clients' human hiring decisions.
- 01Candidate
- 02Structured references
- 03Clear hiring report
Ready to Explore.
AutoRefs is live and operational. Explore the platform or speak to the AutoThink strategy team about how it fits your organisation.